Do you think you have finished your presentation? There are a number of things to do before you can be sure that you are through.
Check that the following are correct on your slides:
We have already covered all these items above. In this section you will add a few more items to the list:
This checklist is also in the Appendix.
You already learned how to make your presentation advance through the slides automatically, without any clicking or keystrokes by setting animations to run After Previous or With Previous.
When would you use a show that plays itself automatically? What could you include in the slides?
Slide Show > Rehearse Timings
Use the Rehearse Timings feature to fine tune your timings. With this PowerPoint feature, you click through the slide show at whatever pace you find comfortable for each transition and animation. The times are saved and replace the timings you set when you selected the transitions and animations. This can be easier than guessing about times over and over again.
Slide Show > Setup Slide Show
The default setup for your show assumes that the presentation will accompany a speech. It requires you to click or use keys to advance. You have other choices!
Multiple monitors: Presentation View requires 2 monitors
Office button > Save As...
PowerPoint 2010, 2013, 2016: File > Save As...
Saving your presentation is not really as simple as it might seem. You have choices!
In the Save As dialog you can choose from a list of file types. Which one you should choose depends on what you plan to do with the presentation.
Each choice is perfect for certain situations and may be a disaster for others.
While you are creating a presentation, you will normally want to save with the default format, PowerPoint Presentation (*.pptx). The file format is basically the same for PowerPoint 2007, 2010, 2013, and 2016, but it is different from earlier versions. Simple enough. But sometimes there are complications.
Use Save As to reduce file size: After doing a lot of editing, the file size for your presentation can get larger and larger. Saving the file with a new name can reduce the file size, sometimes dramatically.
2007: Office button > Publish > Package for CD
PowerPoint 2010: File > Save & Send > Package Presentation for CD
PowerPoint 2013, 2016: File > Export > Package Presentation for CD
What does Package for CD do for you?
The idea is to pack up everything you need for the presentation to play exactly like it does on the computer you created it on. The package will include:
Package for CD can write the files either to a CD or to a folder on any hard disk or removable disk that has enough space.
PowerPoint makes it easy to share your presentation in several different ways. Of course the ways are not quite the same in each version of PowerPoint. That would be TOO easy!
PowerPoint 2007: Office button > Send or Publish.
PowerPoint 2010: File > Save & Send
PowerPoint 2013, 2016: File > Share or Export
Email Account: Only Outlook accounts are recognized by Office programs.
Web: Saving to the web means saving to your OneDrive account.
SharePoint: You won't have access to a SharePoint server unless your school or business has one. It is useful in situations where people need to collaborate with others on tasks or documents.