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Jan's Working with Presentations

   Advanced: Summary

Working with outlines helps you organize your thoughts. With planning, you can use an outline in a plain text or word processing document to create a presentation. Spaces, tabs, or heading styles mark the various outline levels.

Images, tables, and charts can add interest and information. These objects can be animated along with the text. Charts can be revealed by series or by category. You must be careful to keep it simple enough for your viewers to be able to read.

You have many choices of how to play your presentation and therefore how to save it. Package for CD allows you to take extra files and fonts along and, in PowerPoint 2007, even a viewer for old computers without PowerPoint.

What You Created: PowerPoint Advanced

Presentation Description # of Pages Lesson
nz-Lastname-Firstname.txt Icon: Print Text outline from Notepad 1 page Text Outline
nz-Lastname-Firstname-text.pptx Presentation from nz.txt   Text Outline
nz-Lastname-Firstname-tabbed.txt Icon: Print Tabbed text outline from Notepad 1 page Text Outline
nz-Lastname-Firstname-tabbed.pptx Presentation from nz-tabbed.txt Text Outline
NZinfo-edited-Lastname-Firstname.docx Icon: Print Word document with outline level headings applied 2 pages Word Outline
nz-word-Lastname-Firstname.pptx Presentation from Word outline   Word Outline
nz-Lastname-Firstname.pptx Formatted masters   Custom Template
nz-Lastname-Firstname.potx Design template from nz-Lastname-Firstname.pptx   Custom Template
nz-background-Lastname-Firstname.pptx Title Master with photo background   Master Background
nz-bar-Lastname-Firstname.pptx Bar image to Slide Master   Master Image
nz-pictures-Lastname-Firstnames.ppt Images added to slides   Slide Image
nz-animate-Lastname-Firstname.pptx Animations for images   Animate Images
nz-table-Lastname-Firstname.pptx Table - Temperatures   Table
nz-chart-Lastname-Firstname.pptx Chart - Rain Days   Chart
nz-import-Lastname-Firstname.pptx Import Excel chart -Languages   External Data
nz-animatedata-Lastname-Firstnamea.pptx Animate Rain Days chart   Animate Data
nz-finished-Lastname-Firstname.pptx Verified, edited
Icon: Print Handout - 6 per page
2 pages Verify
packaged presentation with fonts   Save As

Skills covered - by lesson

Text Outline

  • Create a text outline
  • Create a presentation from a text outline
  • Demote text in outline
  • Remove a bullet
  • Create a tabbed text outline
  • Create a presentation from a tabbed text outline

Word Outline

  • Create an outline in Word using headings
  • Create a presentation from a Word outline
  • Edit the text
  • Delete blank slides
  • Change slide layout
  • Remove bullets
  • View in Slide Sorter

Custom Template

  • Format text on Slide Master 
  • Format bullets on Slide Master
  • Remove text formatting not on the Slide Master
  • Format background on Slide Master
  • Apply a transition to Slide Master
  • Apply animation to Slide Master
  • Use Effect Options dialog.
  • Change bullet levels - - ribbon, menu, keyboard
  • Change animation option settings
  • Save as a custom template

Background Image

  • Add a background image to master Title layout
  • Format placeholder text

Master Image

  • Add an image to a master
  • Position the image by dragging
  • Position the image with Format Picture dialog
  • Resize placeholders

Slide Image

  • Insert picture from file onto a slide
  • Resize and position image on the slide
  • Resize a placeholder
  • Search for image from Clip Art or Online Pictures
  • Manage overlapping objects
  • Insert image from Clip Art or Online Pictures
  • Flip and rotate image
  • Recolor image

Animate Images

  • Apply custom animation to an image
  • Apply a sequence of animations:
    Entrance, Emphasis, Exit


  • Add a new slide
  • Add a table with Insert Table dialog
  • Add a column
  • Resize a column by dragging
  • Size columns equally
  • Add a row 
  • Merge cells - Merge button, context menu, Eraser

Table Design

  • Apply a table style
  • Add a column 
  • Insert a symbol (for degree)
  • Distribute columns equally
  • Align cell contents 
  • Insert and format text 
  • Format table borders


  • Insert a chart
  • Enter data in datasheet by typing
  • Copy and paste data to datasheet 

Chart Design

  • Change chart type
  • Change chart layout
  • Choose chart parts and their options 
  • Change chart style and colors
  • Format Chart
  • Select chart part 
  • Format chart parts separately
  • Add shape
  • Format text on the chart
  • Resize and reposition the chart on the slide

External Data

  • Add external data from a spreadsheet as an object
  • Select a sheet to display
  • Resize and move the object
  • Edit spreadsheet object while still in PowerPoint
  • Add and format a text box

Animate Data

  • View animation for single slide
  • Apply animation to an object
  • Copy Effects to Slide
  • Change Effects Options - chart by series
  • Animate shape


  • Verify that presentation's content is complete and correct
  • Verify the transitions and animations
  • Print handouts
  • Configure with Set Up Show
  • Add timings
  • Use Rehearse timings

Save As

  • Save as PowerPoint 97-2003 file type
  • View Document Properties dialog
  • Use Package for CD 
  • View your new versions - from CD or folder or online

Skills in Exercises

PPT 3-1: Outline

  • Create a presentation from an existing outline.
  • Apply a slide layout.
    Apply a transition and animations to Slide Master.
  • Use the Pre-Print Checklist.
  • Use Spell Check.
  • Print an outline with header.
  • Apply a design Theme.
  • Edit Slide Master.
  • Use the Selection Pane.
  • Ungroup a group of images and delete an image.
  • Save As a template.
  • Insert images from file and from clip art.
  • Create a table.
  • Change background fill for table cells.
  • Manage animation of images.

PPT 3-2: Table and Chart

  • Create a presentation manually
  • Format and animate
  • Add tables
  • Add tables to Notes page
  • Add a chart to a slide
  • Apply animation to a chart
  • Save as template.

Important Terms

align objects


bitmap image



clip art


column label



custom animation

custom template

data range

Decrease List Level


embed fonts

embed object

file extension

file format

file type



Increase List Level

import data

import filter


linked file

merge cells

Microsoft Office Compatibility Pack

Microsoft PowerPoint Viewer

Open object


outline levels

Package for CD




Rehearse timings

Rich Text Format


row label


text document




vector image