Printing your presentation is usually more complicated than just clicking a button.
You could add the Quick Print button to the Quick Access Toolbar, but that button uses the default printer and settings (each slide on a whole sheet of paper!) to print one copy of the whole presentation. If you have already printed during the editing session, the Quick Print button uses the most recent settings. Do you know what those settings are?
Point of Confusion: You get a different 'Properties' dialog, depending on where you asked for it. Plus different brands of printers have very different dialogs for the printer's properties.
Page Setup or Slide Size dialog
Button on Print Preview toolbar
Button on Design ribbon
Printer Document Properties
Print dialog > Properties button
Print Preview >
The dialog that appears will be different for different manufacturers. The title bar may not include the word 'Document'.
It should open to to a tab that lets you pick things like paper type and size and print quality.
Printer Properties - from Control Panel
Opens from: Control Panel printer icon - right click menu
This dialog is created by the operating system.
The Preferences... button on the General tab opens the Printer Document Properties dialog.
Plus, some printers have advanced features, like two-sided printing (duplex printing), advanced color management, and more.
It's enough to make your head spin! In the next lessons you will work with most of these printing features.
To print a presentation you have to choose a page layout. PowerPoint has several different page layouts for printing your slides:
For 4 or more slides on a page you can choose whether the slide order is across the page first (Horizontal) or down the page first (Vertical).
The Print Preview button is your friend!
Preview before you print!!!
PowerPoint remembers what handout layout you chose last. You can waste a lot of paper if you don't look at what is going to print!!
Default layout is Slides: Each slide takes up a whole sheet of paper. Be sure that's what you want before you use all that ink and paper! It's hardly ever worth it!
The colors you see on your screen will not be quite what prints on your color printer. Different methods are used to create colors in print than on a monitor. Design for your primary purpose!
Different printers and different brands of ink will produce slightly different colors.
CMYK color scheme:
Colors in print are created by
blending 4 colors of ink:
RGB color scheme:
Colors on a monitor are created by blending 3 colors of light: