When you have information or ideas to share with an audience, you must do some kind of presentation. You could just talk and wave your hands around a lot. But, most of us find it helpful to to see your points up on a screen. We like to have printed handout sheets to take home and to make notes on during your presentation, too. All of these supplements to your words can be created using presentation software (also called presentation graphics).
Your audience can follow along, even if they dozed off (for just a minute, of course!).
Pictures and charts explain some things much better than words.
Sounds, music, and video can make a strong impact and show what even still pictures cannot.
Your audience can review your points later from the print-out.
Your audience can take notes along side your points.
Your audience can share what they learned with others
who missed your excellent presentation.
Fortunately, you do not have to choose between these different kinds of "presentations". You can do them all from the same software!!
In this set of lessons you will learn how to create, edit, and run a presentation. You will also learn how to put your presentation into hard copy and into a self-running format.
To get these resource files, click on the following link to download a zipped set of files:
A download dialog will appear. Choose "Save this program to a disk" if you want to unzip later. Choose Open to let Windows or your own zipping software unzip the files. Choose a folder on your hard drive for the extracted files.
To extract later, find the zipped file in an Explorer window and double-click it. Windows or your own zipping software will then unzip it.
Duplicate files: Some of the resource files have duplicates in different Office file formats. Be careful to choose the file that the directions tells you to use.
You need removable storage for a working copy and a backup copy of your documents.
If you have a computer of your own, keep an up-to-date copy of your work on your home computer, too. Another good location is at an online storage site like Dropbox, Google Drive, or OneDrive. Most such services have a free account with a significant amount of storage.
Start good backup habits early and you won't kick yourself later when your files are lost or corrupted.
USB drive: Recommended
Called by many different names: flash drive, flash pen, thumb drive, key drive, jump drive, and mini-USB drive, a USB drive is an excellent choice for storing your class work. Recent drives can hold a large number of documents, if you don't fill it up with music files!
Before you buy:
Check the following for both the classroom computer AND your home computer-
If you do not have a computer at home, consider buying two USB drives so that you can use one to keep a backup copy of your work. Don't lose them both at the same time!
More on caring for data in Computer Basics.
Software: You must have presentation software to create a presentation! This tutorial was written for Microsoft PowerPoint 2007, 2010, 2013, and 2016. The illustrations are taken from any of the versions, depending on whethere there is an important difference or not. Corrections and additions are usually illustrated with the most recent version I had at the time.
Lesson using earlier versions of PowerPoint, are in the site Archives: Working with Presentations: PowerPoint 97-2003
Other presentation programs probably offer a similar set of features. Of course the Step-by-Step directions are not likely to work for something besides PowerPoint.
You will need Microsoft Word or a similar word processing program for the step-by-step about using outlines in Project 3.
You will need Microsoft Excel or a similar spreadsheet program for the
step-by-step about using external data in Project 3.
Different versions of PowerPoint come with different templates. Each version may have animations and transitions that will not work in earlier versions.
Hands-on topic, (symbol in the menu) where you will have Step-by-Step directions.
Tip - something you might find useful to know.
Warning about possible problems.
Problem and Solution, for what to do in case of trouble
Save or retrieve a file (Icon is a USB flash device. You may be using something else)
backup copy of your Class documents
your storage device is too full to save new documents
Keyboard shortcut or method to do something
Link to a page or file that is part of this site
Link to a page or file that is NOT part of this site. You must be connected to the Internet to view.
Versions: Sections that apply to a certain version of Excel will be labeled and will have background color.
Multiple Versions: Sections that apply to multiple versions but not all will show nested background color with the most recent version showing the most color.
PowerPoint 2007, 2010
PowerPoint 2010, 2013, 2016
Disclaimer: All names, addresses, and phone numbers
used in the lessons and exercises are fiction! Any similarity to a real
person, business, or place is a coincidence.
The author cannot be held responsible for any damage to hardware, software, or data resulting from your attempts to follow the directions.