Jan's Working with Words
Brochure: Exercise Word 3-1
It's time to practice what you've learned about working with multiple documents and text boxes.
Computers Today has another idea to help boost subscriptions
besides the flyer you created in Exercise Word 1-4. They are offering a free issue and they will refund your subscription
money if you don't like the newsletter.
They want to mail out a paper which has the first page of a recent
newsletter on one side. Half of the other side is for mailing information
and the other half promotes the subscription offer. Refer to illustration
at the end as you go.
Exercise Word 3-1: Newsletter Sample
What you will do:
|use a template with text
work with multiple documents
insert an image
inside a text box
use Word Art
Start with: , newsletter-professional.dot from resource files
New Doc from Template
Using Local Copy of Template:
Create a new document
using the New from existing category of templates.
In the dialog New from Existing Document, navigate to the location of your local
copy of the word resource files and select Newsletter-template.dotx
Using Online Copy of Template:
template Newsletter-template.dotx from the
online folder Online folder and save it. Remember where. If offered the option to Open the
document, accept that option. If you don't get that option, open a My Computer
window and navigate to the location to which you saved the file and double-click
it. In either case, instead of opening the template, you will get a new document
based on the template. Just what you want! If you see a gold bar with a button
called Enable Editing, click on it. This is a safety measure since some online
documents contain harmful bits of code.
template for a newsletter has some information filled in, like the title
(though it is not formatted yet), volume and issues
numbers, and date and 5 pages with text boxes. You will have to change a
lot of this and also get rid of temporary text and parts that you don't need.
Save as ex3-1-newsletter-Firstname-Lastname.docx on your Class disk. Be sure to use the docx format.
How to handle a full disk
Read through the temporary text and
notice how this document has been designed. Nearly everything is in a
text box. You can print it now, if you wish, for future reference. Some
of the directions for how to do things are for older versions of Word, but you
can get the general idea.
Look carefully at the paragraph marks. You can
see ¶ marks in the text boxes but also a lot on the left side of the
page, behind the text box. There are Page Break marks scattered around,
Be careful when selecting in a document with text boxes since it is easy to miss the text box and catch marks on the page itself.
- Starting with page 3, delete the text boxes and the paragraph marks behind the text boxes and the breaks from pages 3, 4, and 5, until you have
only 3 pages left, with page 3 being blank.
Delete the footer text, but leave the paragraph mark so that
the border will remain.
Border for footer vanishes
You deleted the paragraph mark as well as the text.
Solution: Undo your deletion and try again.
- Change the year at the top of the first page to the current year.
- Show the Styles pane.
- Click in the first line, Computers Today, and apply the style Title - Professional from the
(This style does not show in the Styles gallery on the Home
Left Text Box - Floppy disk article
- On page 1 in the left text box, change the following while
leaving the styles the same:
title to Good-bye, floppy disk! style = Heading 1-
subtitle to New
methods make our old friend obsolete , style = Subtitle - Professional
byline is your own name with style= Byline - Professional
delete the company name line.
- Scroll the long list of styles in the Styles pane for this
document to see what all could be useful in a newsletter.
Would you have
thought of these styles?
- Select the paragraphs following the parts you just changed in the text box and delete them, leaving a blank line, except for the "end of article" symbol v. There are a lot of paragraphs since this article flows
onto page 2. Just keep deleting what you see in the text
box until you reach the end of article symbol.
- Open the document floppyarticle.doc from your resources files in the words folder and copy the
Online copies: Online
- Close floppyarticle.doc and, back in your newsletter sample, paste in the text box below your
- Format the pasted text as Body Text - Professional and justify it.
- Update the style to include your change.
- Delete the text box at the bottom of this text box, that says continued on page 2
- Bullet the list of advantages in the article with simple solid circles.
Adjust the tab on the ruler after the bullets, if necessary, to 1/8" after the bullet. The font should still be: Arial 10 pts.
Set Space after to 6 pts and Line spacing to exactly 11 pts.
- Use this text to create a style called bullet-article .
- If necessary, drag the bottom of the text box down until your last line is in view, with
the 4 dots symbol v at the end of article.
Table of Contents
- Edit the Table of Contents at the bottom left to read:
Good-bye, floppy disk
2 How to buy a video card
2 What about 3D video?
3 Tips & Tricks for June
- Add a new row at the bottom with text: 4 Microsoft's troubles are not over yet
Right Text Box - Ergonomics article
- In the text box on the right, change:
Title = Ergonomics ;
Subtitle = Why your wrist hurts! ;
Byline is your own name;
Delete the line Company name.
Styles should be the same as for the left text box: Heading 1 - Professional, Subtitle- Professional, Byline- Professional
- Delete the
rest of the contents of this text box on the right. (This one flows on
to another page, too.)
- From the resources files in the words folder
folder, open Ergonomics article.doc and copy the text
below the title. Paste in the text box below your name. Close the ergonomics article.
- Apply style Body Text - Professional to the text you just
- Apply Heading 2 to the lines Posture and Design Features
- Modify the style Heading 2 with Space after = 6 pt and scaling = 150%.
- Apply the style bullet-article to the lines under Posture and Design Features .
- Click at the beginning of the paragraph that starts According to Cornell… and insert the picture ergonomicdesk.wmf from your resource files
folder. Whoops. It didn't all show. Looks really weird! The problem is the line spacing for the paragraph
is set to exactly 14 pts. No room for a picture
unless it is less than 14 pts tall!
- Press ENTER to create a new line.
Change the line spacing for this line to at least 12 pts and insert the image again
on this line.
The rest of the text is hidden outside
the text box. You will create another text box for it to flow into on
- Center the image.
Paragraph below the image centers also
Solution: Put the image on a separate line.
- Change the text at the bottom of the text box to read continued on page 2 .
New Text Box on Page 2
- Zoom to Whole Page.
- Scroll to page 2.
- If necessary, delete the two text boxes that held the overflow
from the articles on the first page.
- Draw a text box to cover the right half
of the text area.
- Link the
Ergonomics article's text box to the new one. Your remaining text should
This page will form the back side of what is mailed out to potential subscribers. The top half of the page will have
the return address and space for the mailing address.
For the return address to show correctly after the paper is folded, it
must be upside down in the top half of the page. You will use WordArt for the
return address because WordArt can be rotated in both Word 2007 and 2010. A text
box can be rotated in Word 2010 but not in Word 2007.
- Scroll to page 3.
This page should have a blue border.
Page border is gone
Your deleting erased it.
Solution: Recreate the border.
On the Page Layout tab, Page Border. The top border is
Blue and 4.5 pt. The other sides are Blue and 1 pt. Apply to All but the first page.
If the border looks too far from the edges, check the margins in Page Setup -
top = .6", bottom = .6", left and right = .6 ".
- Insert 2 text boxes to cover the text area in the bottom half of page 3. Make them about 4.5" tall.
- Insert WordArt at the top of page 3.
Word 2007: Pick the scheme at the top left of the
WordArt Gallery. Set with Arial Black at 12 pt .
Word 2010: Use the scheme Gradient Fill Blue, Accent 1.
Use as text the following address:
Buenos Aires 1340 Argentina
- Format your WordArt return address with fill color Dark
Blue, Accent 2, Lighter 40% and with outline color Dark Blue, Accent 2,
Lighter 60% If necessary, change the Layout to Square.
- Select the box holding the Word Art. Hover over the green
rotation handle and drag it around until the text box is upside down.
No rotation handle
The Word Art was inserted as inline.
Solution: Change the text wrapping to In Front of Text.
- Drag the
WordArt address to position it above the right hand text box on page 3.
Be sure it is in the top half of the page.
- Insert another WordArt creation.
Word 2007: Start with the scheme in row 1 column 2, using Arial Black, 24 pt.
Fill Color = Blue, no outline, semi-transparent (50%)
Word 2010: Select the same scheme as for the address, Gradient Fill, Blue, Accent 1. Change the Text Fill to Blue, Accent 1, Lighter 40%. Apply the Text Effect > Transform > Slant Up
Use as text = Free Issue!
- Position the Word Art in the top of the
right text box.
Left Text Box on Page 3
- In the left text box on page 3, type:
Could you use -
Tips to make your work easier
Advice on what to buy and NOT buy
Comparison tests for hardware and software
Ideas on what to expect in the future
Then you need Computers Today – a new newsletter for PC users.
To make it easy to find out exactly how much you'll like our newsletter, we're making you an offer you just can't refuse!
Subscribe now and the first issue is free. Plus, if you don't find our newsletter useful, we'll send your money back! How can you lose?
- Format the first line : Britannic Bold, 36 pt, Blue, condensed by 1 pt.
Word 2007: Emboss (in the Font dialog)
Word 2010: WordArt Quick Style 2nd row, 4th column (Fill Blue,
Accent 1, Inner shadow, Accent 1)
Text Fill: Dark Blue, Text 2, Lighter 60%
- Format the next 4 lines of the text as: Arial, 12 pt , Bold, Blue. Apply bullet Ø(right pointing wedge from Wingdings).
- Format remaining text: Arial Rounded MT Bold, 12pt
- Center the last line: Subscribe today! (If it isn't showing, your text box is not large
enough. Just drag the bottom edge of the text box down.)
- Right click the text box border and select Format Shape. For the
fill color, select the text box Orange, Accent 6, Lighter 60%.
- Select the words Computers Today in the first line after the bullets and format as Arial Black, font color
Right Text Box on Page 3
- Drag the
top of the right text box below the Free Issue WordArt until it is about
- Enter the following text:
Send your $24 for 12 monthly issues (plus one free issue!) and the mailing label on this flyer to:
Buenos Aires 1340 Argentina
Please allow 6 weeks to receive your first issue.
- Apply the formatting of the black text in the left text
box to the text in the text box on the right.
(Hint: use Format Painter)
- Make the last line italics and 10 pt.
- Indent the address lines once.
- Create a header with your name and the date at the left and
at the right Word Ex. 3-1.
- Preview and spell check . Make any
corrections necessary. [Your dictionary may not spot the word "carpel",
which should be "carpal". Both are words, but carpel refers to
a part of a flower.]
- Print pages 1 and 3 only.
[If you get an error
message about the border being outside the printable area, you can still print,
but you will be missing some of the blue border.]
If you want to print page 3 on the back of page 1, use good quality paper, if you have a choice. The
dark bar and title on page 1 may bleed through to the other side. Be careful how you re-insert the paper in
the printer. The finished sample page would be folded, addressed, and