Jan's Working with Words

Exercise Word 3-1: Newsletter Sample

Start with:  , newsletter-professional.dot from resource files

New Doc from Template

1. Using Local Copy of Template:
   Create a new document using the New from existing category of templates. In the dialog New from Existing Document, navigate to the location of your local copy of the word resource files and select Newsletter-template.dotx
     OR
   Using Online Copy of Template:
   Download the template Newsletter-template.dotx from the online folder Online folder and save it. Remember where. If offered the option to Open the document, accept that option. If you don't get that option, open a My Computer window and navigate to the location to which you saved the file and double-click it. In either case, instead of opening the template, you will get a new document based on the template. Just what you want! If you see a gold bar with a button called Enable Editing, click on it. This is a safety measure since some online documents contain harmful bits of code.

   This template for a newsletter has some information filled in, like the title (though it is not formatted yet), volume and issues numbers, and date and 5 pages with text boxes. You will have to change a lot of this and also get rid of temporary text and parts that you don't need.
   

2. Save as  ex3-1-newsletter-Firstname-Lastname.docx  on your Class disk. Be sure to use the docx format.
   How to handle a full disk

3. Read through the temporary text and notice how this document has been designed. Nearly everything is in a text box. You can print it now, if you wish, for future reference. Some of the directions for how to do things are for older versions of Word, but you can get the general idea.
   

4. Look carefully at the paragraph marks. You can see ¶ marks in the text boxes but also a lot on the left side of the page, behind the text box. There are Page Break marks scattered around, too.

   Be careful when selecting in a document with text boxes since it is easy to miss the text box and catch marks on the page itself.
   

5. Starting with page 3, delete the text boxes and the paragraph marks behind the text boxes and the breaks from pages 3, 4, and 5, until you have only 3 pages left, with page 3 being blank.
   

6. Delete the footer text, but leave the paragraph mark so that the border will remain.

   Problem: Border for footer vanishes
   You deleted the paragraph mark as well as the text.
   Solution: Undo your deletion and try again.
   

7. Change the year at the top of the first page to the current year.
8. Show the Styles pane.
   
9. Click in the first line, Computers Today, and apply the style Title - Professional from the Styles pane.
   (This style does not show in the Styles gallery on the Home tab.)
   
10. Save.
    [ex3-1-newsletter-Firstname-Lastname.docx]

Left Text Box - Floppy disk article

1. On page 1 in the left text box, change the following while leaving the styles the same:
      title to  Good-bye, floppy disk! style = Heading 1- Professional
      subtitle to   New methods make our old friend obsolete , style = Subtitle - Professional
      byline is your own name with style= Byline - Professional
      delete the company name line.
   
2. Scroll the long list of styles in the Styles pane for this document to see what all could be useful in a newsletter.
   Would you have thought of these styles?
   
3. Select the paragraphs following the parts you just changed in the text box and delete them, leaving a blank line, except for the "end of article" symbol v. There are a lot of paragraphs since this article flows onto page 2. Just keep deleting what you see in the text box until you reach the end of article symbol.
   
4. Open the document  floppyarticle.doc from your resources files in the words folder and copy the text.
   Online copies: Online folder
   
5. Close floppyarticle.doc and, back in your newsletter sample, paste in the text box below your name.
   
6. Format the pasted text as Body Text - Professional and justify it.
   
7. Update the style to include your change.
   
8. Delete the text box at the bottom of this text box, that says  continued on page 2 
   
9. Bullet the list of advantages in the article with simple solid circles.
   Adjust the tab on the ruler after the bullets, if necessary, to 1/8" after the bullet. The font should still be: Arial 10 pts.
   Set Space after to 6 pts and Line spacing to exactly 11 pts.
   
10. Use this text to create a style called  bullet-article .
    
11. If necessary, drag the bottom of the text box down until your last line is in view, with the 4 dots symbol v at the end of article.
12. Save.
    [ex3-1-newsletter-Firstname-Lastname.docx]

Table of Contents

1. Edit the Table of Contents at the bottom left to read:
    1 Good-bye, floppy disk 
    1 Ergonomics
    2 How to buy a video card 
    2 What about 3D video? 
    3 Tips & Tricks for June 
   
2. Add a new row at the bottom with text:  4 Microsoft's troubles are not over yet 
   
3. Save.
   [ex3-1-newsletter-Firstname-Lastname.docx]

Right Text Box - Ergonomics article

1. In the text box on the right, change:
   Title =  Ergonomics ;
   Subtitle =  Why your wrist hurts! ;
   Byline is your own name;
   Delete the line Company name.
   Styles should be the same as for the left text box: Heading 1 - Professional, Subtitle- Professional, Byline- Professional
   
2. Delete the rest of the contents of this text box on the right. (This one flows on to another page, too.)
   
3. From the resources files in the words folder or online folder, open  Ergonomics article.doc  and copy the text below the title. Paste in the text box below your name. Close the ergonomics article.
   
4. Apply style Body Text - Professional to the text you just pasted.
   
5. Apply Heading 2 to the lines  Posture  and  Design Features 
   
6. Modify the style Heading 2 with Space after = 6 pt and scaling = 150%.
   
7. Apply the style bullet-article to the lines under  Posture  and  Design Features .
   
8. Click at the beginning of the paragraph that starts  According to Cornell…  and insert the picture  ergonomicdesk.wmf  from your resource files  or online folder. Whoops. It didn't all show. Looks really weird! The problem is the line spacing for the paragraph is set to exactly 14 pts. No room for a picture unless it is less than 14 pts tall!
   
9. Undo.
   
10. Press ENTER to create a new line.
    

11. Change the line spacing for this line to at least 12 pts and insert the image again on this line.

    The rest of the text is hidden outside the text box. You will create another text box for it to flow into on page 2.
    

12. Center the image.
    Problem: Paragraph below the image centers also
    Solution: Put the image on a separate line.
    
13. Change the text at the bottom of the text box to read  continued on page 2 .
    
14. Save.
    [ex3-1-newsletter-Firstname-Lastname.docx]

New Text Box on Page 2

1. Zoom to Whole Page.
   
2. Scroll to page 2.
   
3. If necessary, delete the two text boxes that held the overflow from the articles on the first page.
   
4. Draw a text box  to cover the right half of the text area.
   
5. Link the Ergonomics article's text box to the new one. Your remaining text should appear.
   
6. Save.
   [ex3-1-newsletter-Firstname-Lastname.docx]

Page 3

This page will form the back side of what is mailed out to potential subscribers. The top half of the page will have the return address and space for the mailing address. For the return address to show correctly after the paper is folded, it must be upside down in the top half of the page. You will use WordArt for the return address because WordArt can be rotated in both Word 2007 and 2010. A text box can be rotated in Word 2010 but not in Word 2007.

1. Scroll to page 3. This page should have a blue border.
    
   Problem: Page border is gone
   Your deleting erased it.
   Solution: Recreate the border.
   On the Page Layout tab, Page Border. The top border is Blue and 4.5 pt. The other sides are Blue and 1 pt. Apply to All but the first page. If the border looks too far from the edges, check the margins in Page Setup - top = .6", bottom = .6", left and right = .6 ".
   
2. Insert 2 text boxes to cover the text area in the bottom half of page 3. Make them about 4.5" tall.
   
3. Insert WordArt at the top of page 3.
   Word 2007: Pick the scheme at the top left of the WordArt Gallery. Set with Arial Black at 12 pt .
   Word 2010: Use the scheme Gradient Fill Blue, Accent 1. 
   Use as text the following address:
    
   Computers Today

   Corrientes 1123

   Buenos Aires 1340 Argentina

4. Format your WordArt return address with fill color Dark Blue, Accent 2, Lighter 40% and with outline color Dark Blue, Accent 2, Lighter 60% If necessary, change the Layout to Square. 
   
5. Select the box holding the Word Art. Hover over the green rotation handle and drag it around until the text box is upside down.
   Problem: No rotation handle
   The Word Art was inserted as inline.
   Solution: Change the text wrapping to In Front of Text.
6. Drag the WordArt address to position it above the right hand text box on page 3. Be sure it is in the top half of the page.
   
7. Insert another WordArt creation.
   Word 2007: Start with the scheme in row 1 column 2, using Arial Black, 24 pt. Fill Color = Blue, no outline, semi-transparent (50%)
     Word 2010: Select the same scheme as for the address, Gradient Fill, Blue, Accent 1. Change the Text Fill to Blue, Accent 1, Lighter 40%. Apply the Text Effect > Transform > Slant Up
   Use as text =  Free Issue! 
   
8. Position the Word Art in the top of the right text box.
   
9. Save.
   [ex3-1-newsletter-Firstname-Lastname.docx]

Left Text Box on Page 3

1. In the left text box on page 3, type:

   Could you use -

   Tips to make your work easier

   Advice on what to buy and NOT buy

   Comparison tests for hardware and software

   Ideas on what to expect in the future

   Then you need Computers Today – a new newsletter for PC users.

   To make it easy to find out exactly how much you'll like our newsletter, we're making you an offer you just can't refuse!

   Subscribe now and the first issue is free. Plus, if you don't find our newsletter useful, we'll send your money back! How can you lose?

   Subscribe today!

2. Format the first line : Britannic Bold, 36 pt, Blue, condensed by 1 pt.
   Word 2007: Emboss (in the Font dialog)
   Word 2010: WordArt Quick Style 2nd row, 4th column (Fill Blue, Accent 1, Inner shadow, Accent 1)
                                 Text Fill: Dark Blue, Text 2, Lighter 60% 
3. Format the next 4 lines of the text as: Arial, 12 pt , Bold, Blue. Apply bullet Ø(right pointing wedge from Wingdings).
    
4. Format remaining text: Arial Rounded MT Bold, 12pt
   
5. Center the last line:  Subscribe today!  (If it isn't showing, your text box is not large enough. Just drag the bottom edge of the text box down.)
   
6. Right click the text box border and select Format Shape. For the fill color, select the text box Orange, Accent 6, Lighter 60%.
   
7. Select the words  Computers Today  in the first line after the bullets and format as Arial Black, font color Blue.
   
8.   Save.
   [ex3-1-newsletter-Firstname-Lastname.docx]

Right Text Box on Page 3

1. Drag the top of the right text box below the Free Issue WordArt until it is about 2.5" high.
   
2. Enter the following text:

   Send your $24 for 12 monthly issues (plus one free issue!) and the mailing label on this flyer to:

   Computers Today

   Subscription Manager

   Corrientes 1123

   Buenos Aires 1340 Argentina

   Please allow 6 weeks to receive your first issue.

3. Apply the formatting of the black text in the left text box to the text in the text box on the right.
   (Hint: use Format Painter)
   
4. Make the last line italics and 10 pt.
   
5. Indent the address lines once.
   
6. Save.
   [ex3-1-newsletter-Firstname-Lastname.docx]

Finish

1. Create a header with your name and the date at the left and at the right Word Ex. 3-1.
   
2. Preview and spell check . Make any corrections necessary. [Your dictionary may not spot the word "carpel", which should be "carpal". Both are words, but carpel refers to a part of a flower.]
   
3. Save.
   [ex3-1-newsletter-Firstname-Lastname.docx]
   
4. Print pages 1 and 3 only.
   [If you get an error message about the border being outside the printable area, you can still print, but you will be missing some of the blue border.]

   If you want to print page 3 on the back of page 1, use good quality paper, if you have a choice. The dark bar and title on page 1 may bleed through to the other side. Be careful how you re-insert the paper in the printer. The finished sample page would be folded, addressed, and mailed.