Jan's Working with Words
Brochure: Format Text Boxes
You are not stuck with boring white rectangles
for your text boxes. You can use any of the AutoShapes. You can even
modify the shape
You have a lot of
formatting choices for your text boxes on the ribbon and on the
Mini-Toolbar, such as
background color, line color, line style, line weight,
shadow, and 3-D effects. Plus, you can also format the text inside with all the
normal Font formatting. Surely you can be creative with all these
Mini-toolbar showing Shape Fill and Shape Outline buttons
All these same
choices, and more, can be found on the Format Text Box/Format
Shape dialog, too.
Format Shape dialog from Word 2010 is similar to
the Format Text Box
dialog in Word 2007
Format Text Boxes
What you will learn:
|| to resize text box by dragging
to change the shape of a text
to adjust shape with adjustment handle
to format colors and lines for a text box
inside a text box
When you first create a text box, it does not have to stay a
simple white rectangle. You can change that plain shape by applying a
different AutoShape from the Shapes gallery, but NOT from the Shapes
you use a shape besides the "text box" rectangle from
the AutoShapes gallery, you create just an AutoShape, not a
text box. To add text to the shape, you must right click and pick
from the context menu.
Resize AutoShape: Drag
It is easy to change the length and width of a text box. You can
drag or, as you did in the previous lesson, use the Size boxes on the
If necessary, open
as textboxes2-Firstname-Lastname.docx in the word project3 folder of your Class
How to handle a full disk
Select Text Box
1 at the upper left.
- Drag one of the text box
handles in the corner. The height and width of the text
Hold the SHIFT key down and drag a corner
handle. The proportions stay the same. The upper left corner stays in
Hold the CTRL key down and drag a corner
handle. The proportions stay the same but it is the center of the
shape that stays in place as you resize.
- Click on Text Box 1, if
necessary, to select it.
Word 2007: On the
Text Box Tools: Format tab in
Box Styles tab group, click the button
A gallery of shapes appears.
Word 2010: On the
Drawing Tools: Format tab in the
Text tab group, click
the Edit Shape button
and then on Change Shape.
gallery of shapes opens.
Experiment: Apply a different shape.
Click on a shape of
your choice. Observe how the text flow changes. Is there enough room in
your new shape for the lines that fit in the rectangle?
shapes. Most shapes hold less text than the rectangle does.
the Horizontal Scroll shape
the Stars and Banners section.
Two paragraphs fit in this shape,
just like in the rectangle.
All shapes have resizing handles and a rotation handle. The more
complex shapes also have one or more yellow diamond adjustment handles that changes
the proportions of the parts of the shape.
Move your pointer over the
yellow adjustment handle. The pointer changes to a delta
editing a vector drawing.
No yellow diamond adjustment handle showing
on the box border.
- Drag in various directions.
shape changes, but the overall height and width of the figure do
not change! Is this not too cool!!??
For this shape it's the
tightness of the scroll and the height of the "paper"
that the changes when you drag the yellow diamond. Many AutoShapes have a yellow diamond handle like this. The effect
varies depending on the shape.
a different shape of your own choice to each of the other text boxes.
- Resize, reposition, and
adjust the shapes as you wish.
Format Text Box
Experiment: Format text boxes.
Make each one different.
You may use tools on the Mini-Toolbar or on the
Text Tools or
Drawing Tools ribbon tab
that work on the text box itself: background color, line color, line style,
effects. Try to arrive
at an attractive, or at least interesting, combination.
Your results should be different from the illustration and from any
other student's formatting.
After you have finished formatting the text boxes themselves,
format the text inside
using the tools on the Home tab and on the Text Tools or Drawing Tools
(Your document should be different from the illustration and
from any other student's!)
If you format the
text first and then format the text boxes, you may find your text
moves into the next text box. Your formatting choices may not work well
in a different text box!
Keep in mind that if you print in
gray scale or black and white instead of color, some of your color choices may
print as the same gray.
This can make text disappear! Make changes, if necessary, so that your print
out will be clear. In the illustration, the paragraph mark for Text Box 4
does not show and the numbers in Text Box 3 are very hard to read in gray scale.