In the body of a report or other document you may see a superscript symbol like * or number like 4. These tell you to look at another part of the report for more information. Some report styles put this extra information at the bottom of the page as a footnote. Other styles put it in a list of end notes, which comes after the main body of the document. Numbers are generally used for the superscripts if there are lot of references.
There are two kinds of extra information that might be in such a reference:
In MLA style, superscripts mark explanations that appear in footnotes. The source information is written as part of the body text by placing the author's name and the page number between parentheses like (Smith 10). The complete source information is listed in the Works Cited page at the end of the document.
|What you will learn:|| to
insert a parenthetical reference
to insert a footnote
to change Note Options
Start with: , report-WorldTravelInc3-Firstname-Lastname.docx from the previous lesson
Next you are going to add into the body of the report the citations for statements that came from the sources listed in your Works Cited page. You need to cite any quotations and facts that came from these sources. In some instances you may need to cite ideas or general concepts.
If your Works Cited page lists more than one work by the same author, you must include a title with the parenthetical reference. If the work has only one page, you don't need a page number.
Why use the Insert Citation button instead of just typing it in?
By using the button, you can update the citations if you have to update the source information. If you create citations as you write, you get the citation in the text automatically when you create the new source or when you pick a source from the list from the Insert Citation button. This is as painless as it can get for creating reference lists and citations!
Word makes it easy to include a footnote or a page of endnotes. You won't really appreciate this unless you ever had to create a document with footnotes using a typewriter! It's quite a blessing.
Some word processors make it even easier by having footnote wizard which has a dialog similar to the Create Source dialog for all the source information. The wizard automatically formats the footnote using the manual of style that you choose. No more worries about punctuation and the order of the parts! Of course, the word processor must include the style manual that your teacher or publisher wants to use for this to do any good!
Note: Word 2010 puts a blank paragraph between the dividing line and the footnote text. Word 2007 does not. This makes the flow of text from page to page different by one line in the two versions.These names 'footnote' and 'footer' are a bit confusing. Just remember that every page has a footer, even if it is blank. But NOT every page has a footnote.
Three new things appear, in Print Layout view:
The style Footnote Reference is automatically applied to the tiny superscript number and the style Footnote Text is automatically applied to the text of the footnote. Using these styles ensures that all your footnotes will look the same. Unhappily, the styles do not usually show in the Styles Gallery and Styles pane.
In Normal view, Word opens a footnote window at the bottom of the Word window. You will have to close it yourself after you finish creating the footnote.
If you edit your document so that the
sentence with the footnote reference changes pages, the footnote will move, too. Super!!
Notice what font and font size are used here - Verdana, 8.5 pt. The headings are using Verdana also but Body Text uses Tahoma.
Click on Note Options...
The Footnote and Endnote Options dialog appears.
Look at what your options are - whether to use footnotes or endnotes, where
to put them, the type of numbering, start number...
If you click on Insert, you will get a second reference number at the left of the footnote. Not at all
what you want!