Jan's Working with Presentations

Exercise PowerPoint 2-1: Create with Template

Start with: 

The Computers Today magazine has financial problems. You will create a presentation using a content template for a meeting with the magazine staff about what the problems are and what is going to happen next.

1. Create a new presentation with a template: Communicating Bad News
   This template can no longer be downloaded from Microsoft but may be found with a search online. Use your browser to search for powerpoint template bad news. Download the template and save it to a folder that you can find again. Start a new presentation with it. It opens in Protected View.
   

   

   Problem: Cannot find the template in the illustration
   Solution: Download another template that seems relevant.
   You will be changing the text and applying a new theme, so the choice at the beginning is not very important.
2. Enable Editing.
3. Save with the name  ex2-1-badnews-Lastname-Firstname.pptx  to your Class disk to your powerpoint project2 folder
4. Read the suggestions on the slides for what your content should include.
5. Edit Slide 1:
     Title = Computers Today: Trouble
     Subtitle = Your name
   
6. Delete the last recommended slide, Summary.
   
7. Replace the temporary text with the following, using the default bullet styles:

   Slide #2:
   Our Situation

   • Subscriptions are down
   • Costs are up

   Slide #3:
   How Did This Happen?

   • Paper and postage prices jumped last year
   • Expected high volume of new subscriptions after new versions of Windows and Office did not happen

   Slide #4:
   Alternatives Considered

   • Cut back:
     • Number of pages
     • Use of color
     • Salaries
   • Add special marketing
   • Change editorial direction

   Slide #5:
   Recommendation

   • Change editorial direction
     • More in-depth reporting of trends
     • Info for both power users and casual users
   • Increased marketing
     • Target home users and new users
     • Special rates, awards for extended subscription

   Slide #6:
   Our Vision for the Future

   • To be THE computer magazine
   • Next year - 20% more subscriptions 
8. Change the Theme to Module )2007 and 2010) or Berlin (2013 and 2016).
   
9. Slide Master: Bullet Text Placeholder
   • Increase the font size two times
   • Add Float Up animation - by 2nd level paragraphs
     
10. Add Header/Footer for Handouts:
    • Date/Time - automatically update
    • Page number
    • Header: Type in your name and PowerPoint Exercise 2-1 to show at the top left.
    • Footer: Type in the file name ex2-1-badnews-Lastname-Firstname.pptx at the bottom left, using your own first and last names.
      
11. Use the Pre-Print Checklist and make changes if needed.
    
12. Play the Slide Show and make changes if needed.
    
13. To print, select:
     Handout layout with 6 slides per page
    

14. Select to p rint in black and white.
    Gray scale may hide the titles because the dark text is close to the dark background color. But some printers will kept printing in gray scale instead of Black and White, even though PowerPoint and the printer are set to Black and White. It is important to test your printer!

15. Print the handout.
    
16. Save and close the presentation.
    [ex2-1-badnews-Lastname-Firstname.pptx]